- AREA OF INTEREST: Administrative and Business Support
- LOCATION: San Francisco, California, US
- JOB TYPE: Contract
- DATES: End October – End April (6 months)
- MONTHLY RATE: TBC Cisco’s Common Hardware Group (CHG) develops the silicon, hardware systems and optics for Cisco’s core networking products. CHG’s Cisco Wireless and Meraki Hardware (CWMH) department designs, manufactures, and maintains Cisco’s wireless and Meraki product portfolio. The Strategy & Operations team is looking for a highly motivated Executive Assistant to support the Senior Vice President of CWMH, Senior Director of CWMH Product Engineering, and ad hoc projects across the department. You will be successful if you’re a quick learner, have an approachable demeanor in all your interactions, and you’re highly organized with a track record of performance. Your work will involve:
- Calendar and meeting management: prioritizing requests, scheduling/rescheduling meetings, managing logistics (room booking and/or technology based on participants etc.), sending appropriate delegates as needed, and assisting with planning agendas or formulating post meeting action items as required.
- Travel planning: making optimal flight, accommodation, and transfer arrangements for complex itineraries; supporting any last-minute changes effortlessly; and submitting expenses in a timely manner.
- Correspondence and approvals: acting as a proxy for communications and approvals for senior leaders as authorized; taking initiative and applying judgement when senior leadership attention is not required on an issue, resolving the issue and/or referring them to appropriate parties for resolution.
- Office administration: ensuring the San Francisco and San Jose office spaces run smoothly e.g., ordering supplies and equipment, tagging assets, managing lab access, oversight of storage rooms, liaising with facilities to resolve issues etc.
- Event management: planning and executing small team events across the department.
- Data management: researching issues, compiling data, and preparing reports as needed.
- Project management: support and follow through on ad hoc tasks/projects to successful completion as needed. You are an ideal candidate if you have:
- 5+ years of experience in an Executive Assistant role
- Superior interpersonal skills to work with all levels of staff across functions
- Excellent communication skills, written and verbal
- Great organizational skills with an ability to multi-task
- Experience in analyzing and solving problems, applying discretion and judgement as needed
- Microsoft Office proficiency (Outlook, Word, Excel, and PowerPoint) Bonus points if you have:
• Experience with Cisco’s administrative tools and processes (e.g., WebEx, Concur, SmartBuy, Eloqua, Oracle).